Please prepare your expense report according to the guidelines provided. Failure to adhere to these guidelines will result in the return of your report for proper completion or the forfeiture of your remaining 10% grant balance.

1. Reporting must be completed using the "Fund for Teachers Fellow Expense Report". A soft copy of the expense report template can be found at the bottom of this page under Downloads.

2. All funds must be expended and all expenses must be reported. Expenses must be presented in chronological order and categorized using the provided FFT Fellow Expense Report.

3. Receipts for items or services purchased are required and must be reported. Obtaining receipts in foreign countries or for merchants such as cab drivers and street vendors can be difficult and we recommend you design a receipt for these instances. Include the vendor's name, date of purchase, item purchased and cost.

4. Fund for Teachers will accept copies of your original receipts. Multiple receipts can be copied onto one page. If original receipts are used, tape your receipts to an 8 ½ x 11 piece of paper. Each receipt must be labeled with the number that corresponds to the receipt's row number on the expense report.

5. All expense reports must be completed in US dollars. The conversion rate must be included on your expense report in the field provided. Each receipt must also be converted. As exchange rates fluctuate, choose an average rate to use for your reports.

6. Fund for Teachers will accept the expense of gasoline for car rentals. In the use of a personal vehicle, $.585 (58.5 cents) per mile will be paid. This rate is the IRS approved rate which accounts for gasoline, depreciation of vehicle, etc.

7. Expense reports should reflect ONLY the expenditures of the grant recipient and not his/her travel companions.

8. TEAMS: Teams may submit one expense report with receipt copies OR each team member may prepare a separate report with receipt copies.

9. TEAMS: Teams must mail their reports in the same envelope. Print the names of each team member on the expense report form and make a copy for each member.

10. Retain a copy of your expense report / receipts for your personal records. Fund for Teachers will not return any post fellowship reports.

11. After the receipt and approval of your reports a 10% check will be mailed to your home address. If this address has changed, please alert us immediately.

Downloads:
2009 Expense Report Template
2009 Sample Expense Report with Receipts

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